Get a $1000 Gift Card!

Celebrate special moments at WestWaters. 

Book now and receive a gift card!

For events valued between $2,500 and $5,000, receive a $500 gift card when you book. 

For events above the value of $5000, receive a $1000 gift card when you book.

T&Cs apply. Please note gift cards can only be used on future events. To book, please contact our friendly functions team by submitting an enquiry.

Private Event Rooms

WestWaters is the perfect place to celebrate events including birthdays, engagements, weddings, conferencing and more. Whether you have 5 to 500 attendees, WestWaters has multiple contemporary event spaces and their friendly events team will help you get the most out of your special day.

WestWaters Ballroom

The largest event space is WestWaters Ballroom which fits a maximum of 500 guests cocktail and 220 guests sit-down style. This private space has a dedicated pre-function area, an outdoor courtyard and a full-service bar.

WestWaters Ballroom 1 & 2

The WestWaters Ballroom can also be divided into two smaller spaces known as WestWaters Ballroom 1 and 2. These spaces cater to small to medium-sized events with the capacity to hold 200 guests cocktail and 100 guests sit-down style with the inclusion of cocktail tables, large round tables and lounges depending on your event. Both areas have a full-service bar and projectors. 

Panorama Room

The Panorama Room is located on Lake Caroline and has gorgeous views of the surrounding areas. This room is perfect for private dining or smaller functions of 70 guests cocktail and 50 guests sit-down style. An outdoor area is also available for exclusive use (additional charges apply). 

Lake Lounge

WestWaters also has an outdoor event space, the Lake Lounge, located on the banks of Caroline Springs. It is the ideal space for pre-dinner drinks, Christmas parties and cocktail functions for up to 150 guests. It is best used in the warmer months with a portable full-serviced bar and a dance floor. 

Weddings

Our experienced Event Planners will work with you to create the wedding you’ve dreamed of. We work with industry professionals and can provide you with the ‘little extras’ to create the style to suit you. We can assist with centrepieces, flowers, theming, audiovisual, photography and entertainment.

Our exceptional standards of excellence will result in a wedding to remember for you and your guests. Let us work with you to create the day of your dreams that you will remember for a lifetime.

Food & Beverage Packages

Our Executive Chef and Team work with the finest and freshest ingredients. They endeavour to purchase all produce directly from the source. We have a wide range of menus suitable for cocktail, sit-down, kids parties, corporate meetings and high teas. Our beverage selection is extensive and you can create a ‘cocktail of the night’ to celebrate in style.

Contact Our Events Team

For enquiries and bookings, contact our events team.

Download Event Packages

Name
Type

FAQs

  • Function Co-ordination (pre & during function)
  • Table Linen
  • Basic table set-up
  • 42” LCD Screen TV’s OR Data Projector & Screen (room
    dependant)
  • Personalised Menus
  • Function room set-up to your requirements
  • Function Room Signage
  • Cake /Gift /Registration Table

Comfortably, we can seat up to 10 guests per table.

For cocktail and sit down events our beverage package caters for up to 5 hours. Should your event be in the evening last drinks are called at 11:45pm with the event to conclude at midnight.

Duration for corporate style meetings are dependent on the type of meeting/presentation.

We do allow these types of celebrations with specific terms & conditions in place. This includes organising the event with a parent or legal guardian.

Please contact our Sales Executive who would be happy to discuss the details further.

Yes. Upon request our team of experienced Chefs can cater for a wide range of dietary requirements.

WestWaters Hotel & Entertainment Complex is a fully licensed venue and we provide all food & beverage for our events.

Our Function Co-Ordinators will be happy to arrange a time with you, once your menu has been chosen. This will be dependent on the style of events we have prior to your event and additional charges may apply.

The room hire fee is incorporated in your price per person.

As the event organiser, you are more than welcome to organise your own entertainment. We ask that we are kept up to date in regards to arrangements i.e.: bump in, bump out times, power requirements. Please note that the hirer must adhere to policies and no smoke machines are permitted.

We can assist with sourcing entertainment for your event. This will be at an additional cost and full pre-payment will be required.

As the event organiser, you are more than welcome to organise your own decorations. We ask that we are kept up to date in regards to arrangements i.e.: bump in, bump out times, power requirements. Please note that the hirer must adhere to policies.

Our experienced staff can provide consultation regarding any additional decorations, special table setting balloons or flowers that you may require for your function. We can arrange these ourselves, or put you in touch with local suppliers if you wish to make arrangements yourself. All such arrangements must be approved and supervised by our staff and can only be set up immediately before and dismantled immediately after your function.

You should set your RSVP date for 3 weeks prior to you functions date, to allow time to chase up any late replies.

We would be happy to discuss a preferred rate for yourself or your guests to stay at our accommodation Mercure Melbourne Caroline Springs.

Yes. There are two levels of onsite parking available to you and your guests.

Please contact our Sales Executive to discuss your package choices. The Sales Executive will then put a formal proposal together for you and email it to you along with a 40% deposit invoice.

To confirm your booking a 40% deposit of the total amount in this proposal is required within 14 days of making your enquiry. Please note payments made via Credit card will incur a transaction fee.

Full pre-payment (less any payments received) is required 21 days prior to your event.

Your final menu selection (including any dietary requirements) and final guest numbers will be required 14 days prior to your Conference / Event Date.